Secretary Jobs At Department of Defence – Apply Now
Secretary Jobs at Department of Defence offer an excellent opportunity for candidates who want to build a career in government administration and office support services. This position is ideal for individuals who are organised, professional, and able to provide administrative and secretarial support within a structured working environment. The successful candidate will provide receptionist and secretarial support services to the Director while assisting with office administration, meeting coordination, travel arrangements, and document management. Secretary Jobs also involve handling communication, maintaining records, organising schedules, and ensuring the smooth operation of daily office activities.
Position Details
- Job Title: Secretary
- Department: Department of Defence
- Company: Defence Policy, Strategy and Planning Division
- Reference Number: DPSP/15/16/26/05
- Location: Pretoria
- Employment Type: Permanent Government Position
- Salary: R237 453 – R279 708 per annum (Level 05)
- Closing Date: 29 May 2026 at 16h00
Requirements
Candidates interested in Secretary Jobs must meet the following requirements:
- Grade 12 (NQF Level 4) or equivalent qualification
- No previous experience required
- Computer literacy in Microsoft Word, Excel, and PowerPoint
- Good communication skills, both verbal and written
- Good telephone etiquette
- Strong organisational and administrative skills
- Excellent interpersonal skills
- High level of reliability and professionalism
- Ability to maintain confidentiality and act with tact and discretion
- Good presentation and problem-solving skills
- Ability to analyse documents and situations
- Knowledge of departmental policies and procedures will be an advantage
- Applicants with internship experience in the Public Service may receive preference
- Must be able to obtain confidential security clearance within one year
Skills Required
Candidates applying for Secretary Jobs should possess the following skills:
- Secretarial and administrative skills
- Office management skills
- Communication and interpersonal skills
- Computer and data management skills
- Time management skills
- Meeting coordination and event management
- Filing and document management skills
- Problem-solving abilities
- Professional telephone etiquette
- Attention to detail
- Ability to work independently and within a team
- Organisational and planning skills
Key Responsibilities
Candidates appointed to Secretary Jobs will be responsible for the following duties:
- Provide secretarial and receptionist support services to the Director
- Receive and direct telephone calls appropriately
- Record appointments and maintain the Director’s diary
- Type documents and correspondence for the Director and staff
- Operate office equipment including scanners, photocopiers, and fax machines
- Arrange meetings, events, and travel arrangements
- Liaise with travel agencies regarding official travel bookings
- Process travel and subsistence claims
- Process invoices related to office activities
- Record and prepare minutes during meetings
- Draft routine correspondence and reports
- Manage filing systems and document records
- Maintain electronic document management databases
- Handle office procurement such as refreshments and stationery
- Administer leave registers, attendance registers, and telephone accounts
- Receive and distribute incoming and outgoing documents
- Prepare briefing notes and documents for meetings
- Remain updated on departmental policies and procedures
Why Apply
Secretary Jobs at Department of Defence provide candidates with an opportunity to work in a professional government environment while gaining valuable administrative experience.
Benefits of applying include:
- Permanent government employment opportunity
- Competitive government salary package
- Valuable office administration experience
- Professional working environment
- Career growth opportunities within the public sector
- Exposure to government systems and procedures
- Opportunity to develop organisational and administrative skills
- Stable and structured employment
Important Notes
- Applications must be submitted on the new Z83 application form Download Z83 Form Here
- Applications using the incorrect Z83 form will be disqualified
- A detailed CV must accompany the application
- Only shortlisted candidates will be required to submit certified documents
- Certified copies should not be older than six months
- Separate applications must be submitted for each post applied for
- Faxed or late applications will not be accepted
- The Department promotes equity in terms of race, gender, and disability
How to Apply
Applications for Secretary Jobs can be submitted through the following methods:
- Hand Delivery: Armscor Building, Defence Headquarters Unit, Corner Delmas and Nossob Street, Erasmuskloof, Pretoria
- Postal Address: Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Risk Management, Private Bag X910, Pretoria, 0001
- Email: Sonnyboy.Nkosi@dod.mil.za
Enquiries: Mr T.B. Khunou: (012) 355 5812 / Ms M.P. Msimango: (012) 355 5974
Thank you for visiting We are winners. Visit us again for more opportunities.