Apply For Secretary Jobs at Department of Defence
The Department of Defence is hiring for Secretary Jobs. This vacancy is part of government recruitment within DPSA Circular 20 of 2026 and is based at the Armscor Building in Erasmuskloof, Pretoria.The Department is looking for candidates to fill Secretary positions who will provide full administrative and secretarial support to the Director and unit staff. The role includes managing office communication, scheduling, documentation, and general support duties.This Secretary Jobs opportunity is suitable for candidates with Grade 12 and no experience, who want to start a career in public service administration.Download Z83 Form Here / Editable Z83 Form
Position Details
- Post: Secretary (X2 Posts)
- Department: Department of Defence
- Reference Number: DLSD/19/20/26/02
- Salary: R237 453 – R279 708 per annum (Level 05)
- Centre: Armscor Building, Erasmuskloof, Pretoria
- Closing Date : 29 June 2026 at 16h00
Requirements
To qualify for the Secretary Jobs 2026, applicants must meet the following:
- Grade 12 (NQF Level 4) or equivalent
- No experience required
- Computer literacy (Microsoft Office, Word, Excel)
- Strong communication skills (written and verbal)
- Professional attitude and appearance
- Good organisational skills
- Ability to work under pressure
- High level of reliability
- Ability to use tact and discretion
Skills Required
Applicants for the Secretary Jobs must demonstrate:
- Office administration and coordination skills
- Typing and document preparation skills
- Diary and schedule management
- Meeting coordination and minute-taking
- Telephone and reception handling skills
- Filing and document management
- Basic financial processing (claims and invoices)
- Good etiquette and communication ability
Key Responsibilities
The Secretary Jobs role includes the following duties:
- Provide full secretarial and receptionist support to the Director
- Answer and direct telephone calls
- Record and manage appointments and diaries
- Type documents for the Director and unit staff
- Operate office equipment such as fax, scanner, and photocopier
- Arrange meetings and events
- Identify venues and invite participants
- Organise refreshments and meeting logistics
- Process travel and subsistence claims
- Handle invoices related to office activities
- Take minutes of meetings when required
- Draft routine correspondence and reports
- Manage filing systems (manual and electronic)
- Administer leave registers and attendance records
- Receive, record, and distribute documents
- Assist with procurement of office supplies
- Prepare briefing notes for the Director
- Maintain up-to-date knowledge of departmental policies
Why Apply
- The Secretary Jobs provides an excellent opportunity for entry-level candidates to gain experience in government administration. This role allows individuals to develop strong office management, communication, and coordination skills.
- The Secretary Jobs is ideal for candidates seeking long-term career growth in the public service sector with exposure to professional administrative environments.
Important Notes
- Applications must be submitted on the Z83 form (effective 01 January 2021).Download Z83 Form Here / Editable Z83 Form
- The Z83 form must be fully completed, signed, and dated
- A detailed CV must be attached
- Only shortlisted candidates will submit certified copies of qualifications
- Documents must not be older than six months
- Failure to follow instructions may result in disqualification
- Separate applications must be submitted for each post applied for
- The Department promotes equity in employment
How to Apply
Applications must be submitted using email, postal services, or hand delivery to the following addresses:
1.Postal Address:
Department of Defence
Directorate Legal Services Division
Private Bag X161
Pretoria, 0001
2.Hand Delivery:
Armscor Building
Corner Nossob and Boeing Street
Erasmuskloof, Pretoria
3.Email Applications
Enquiries
Col E.O. Mothupi – (012) 355 5383
Lt Col A. Everitt – (012) 355 5334
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