POST 11/21: REGISTRY CLERK

REF NO: 3/2/1/2023/264

Directorate: District Office

SALARY: R181,599 per annum (Level 05)

CENTRE: KwaZulu Natal (Port Shepstone)

REQUIREMENTS: Applicants must be in possession of a Grade 12 Certificate. No experience required.

Job-related knowledge:

• Knowledge of registry duties, practices as well as the ability to capture data and operate a computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.

Job-related skills:

• Planning and organisation skills,
• Computer literacy,
• Language skills, and
• Communication skills (verbal and written).
• Interpersonal relations.
• Flexibility and work within a team.

DUTIES:

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand-delivered mail/files.
• Handle incoming and outgoing correspondence.
• Receive, sort, register and dispatch all mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Opening and close files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain Franking machine register.
• Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to the Post Office.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand-delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in the register.
• Keep a daily record of 21 number of letters franked.
• Process documents for archiving and/disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile a list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

ENQUIRIES: Ms NP Radebe Tel No: (039) 682 2295

APPLICATIONS: Applications can be submitted by post to: Private Bag X9132, Pietermaritzburg, 3200, or hand-delivered during office hours to: 1st Floor, 270 Jabu Ndlovu Street, Pietermaritzburg, 3200.

NOTE: African, Coloured, Indian and White Males and Indian Females and Persons with disabilities are encouraged to apply.